Auto-Flagging Candidates Who Ghost Their Behavioral Assessment
Automated tagging for candidates who ghost their assessment or flag a risky trait pattern.
Manually checking survey completion and tagging each candidate's Workable record by hand
~3 hrs/week
The Challenge
Recruiters had to manually check whether a candidate had finished their CultureIndex survey, and if they had, whether the result flagged a concerning trait pattern. Then they had to remember to tag the candidate's Workable record by hand, either way.
The Solution
The n8n version authenticated against a custom REST API and branched three ways per candidate. In Make, it's a Scheduler module every 12 hours, an HTTP module logging into the CultureIndex API for an auth token, and a second HTTP module fetching surveys sent 7 to 14 days ago using Make's built-in pagination. An Iterator module loops over each survey, an HTTP module searches Workable for the matching candidate by email, and a Router module branches three ways. No match found, so skip it. Survey still incomplete, so tag it "No CI". Completed with an Avoidant trait pattern, so tag it "CI_Avoidant". Each route checks first that the tag isn't already applied before calling Workable's API.
How It Works
The Results
Candidates who ignore their assessment or trigger a risk flag now get tagged in Workable within hours, instead of a recruiter manually auditing survey completion across every open role.
Tools & Technologies Used
How To Create This
- Trigger the scenario on Make's Scheduler module, set to run every 12 hours
- Use an HTTP module to log into the CultureIndex API and retrieve an auth token
- Add a second HTTP module to fetch surveys sent 7-14 days ago, using Make's native pagination
- Use an Iterator module to loop over each survey and an HTTP module to search Workable for the matching candidate by email
- Add a Router module branching on no-match, incomplete survey, or Avoidant trait pattern
- Call Workable's API to tag the candidate accordingly, checking first that the tag isn't already applied
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